January 2025 Board Meeting

The Lake Jane Board of Trustees held a regular meeting on January 16, 2025.

Meeting Agenda

This link will allow you to access the agenda and any reports or other information provided in advance of the meeting.

Meeting Minutes

The meeting minutes are reviewed and approved by the Board prior to posting.

Date: January 16, 2025, at 7:00 p.m.

Trustees: Fred Wells (Treasurer), Peta Shepherd (Secretary), Debbie Epperson, Stacy White, Richard Rolle

Others: Leland Faux (President), Jay Sutton (Facility Manager), Giulia Johnson (Executive Secretary)

Guest: Jerry Hartman

Excused: Heather Prater (Assistant Treasurer), Anne-Marie Davidson (Vice President), Dave Wolfe

Meeting Location: Microsoft Teams

President Leland Faux called the meeting to order at 7:02 p.m.

• Mailbox: Waiting for the weather to warm up so Jay can lay concrete and install the secure mailbox.
• Trespassing: Not as much trespassing issues during the winter like the issues we have inthe warmer months. Jay is continuing to investigate the cost of the equipment and wireless internet required for the security key gate system, as well as the costs of adding security cameras. To be reported in February’s meeting.

• Park Committee Membership: Stacy made a motion to nominate Jerry Hartman to be on the Park Committee. MSC
• Security Cameras/Gate: Stacy made a motion to refer the issues of security to the Park Committee to report on costs of the feasibility study in the February board meeting. MSC
• Pool Renovation: Debbie made a motion for Jay from Park Committee to get at least three quotes from contractors for pool re-surfacing and re-plumbing. MSC

• Overview: Hope everyone’s holiday was great. My mobility is better in my fifth month of recovery, and I am catching up to my duties. I apologize for any inconvenience it has caused, thank you for your support. Dyllan is still doing trash for the most part, his rate is cheaper than mine. I have been walking around the parks. There was evidence of some trash but mostly debris from the high winds.
• Upper Park: There is a light out in the upper park shelter. I am now going on ladders again, so I will replace it. I will also replace the basketball nets. The dog park gate had some issues but has been fixed. I am trying to stay ahead of the dog poop; but it seems owners are cleaning up after their dogs. We are now down to one trash can, they were not stolen, Murray’s wanted them back. We will go to three trash cans in the warmer months. There were a few cars left in the parking lot overnight, I talked with the owners, it shouldn’t be a reoccurring problem. I also replaced some signage in the park whether it was missing or old.
• Pool: Pool is holding up ok, but we will begin looking into some pool maintenance costs in preparation for summer. I have had to drain the pool a few times due to the rainfall.
• Lower Park: We are concerned about one of the newer little trees by the lakeside. Due to the slope of the hill water isn’t getting to the roots. I will have pricing for retaining wall installation to remedy the situation. We might also have to replace one of the trees.
• Lake: The lake is full, and I have had to open the drain a couple of times to limit flooding. The fallen tree at the end of the lake has been removed. There have been some issues with the new signs in the lake, someone has been running them over in boats. I will be installing a more permanent solution soon.
• Moles: Not a big issue right now.
• Conclusion: I will be installing the concrete slab for the mailbox once the weather warms up a little bit.

• Board Meeting Minutes from November 21, 2024, were approved.
• Special Board Meeting Minutes from December 23, 2024, were approved.
• Ashley DeGraffenreid has been approved to assist Giulia with 5 hours of onboarding and training for the month of January.

• Financial Reports for November & December 2024 have been reviewed by the board.
• The treasurer sent out final demand letter to those with outstanding HOA dues.

• The President has recommended that the Board adopt a new Board Policy Manual related to Board Meetings. To be discussed further in February.
• Continued research into whether a resident can join the Pool Committee when they are not a homeowner. To be discussed further in February.
• Work is underway on the launch of the Lake Jane website with an updated layout. To be reviewed and discussed further in February.
• Discussed shortfalls in treasurer’s salary budget due to onboarding and training for new employee. The fiscal year 2026-2027 budget meeting will take place in March.
• Concerned homeowner regarding another homeowner’s extended RV usage was contacted and provided the relevant City Ordinance.

• No report.

• Pool Committee is meeting next week to discuss budget and logistics for the upcoming summer pool season. Assistance with Pool Committee is requested.

• Nothing to report.

• Monthly Report – Lake level was elevated due to the rainfall; however, water was released, and the level is now stable.

Meeting was adjourned at 8:09 p.m.

Respectfully submitted by: Giulia Johnson