November 2024 Board Meeting

The Lake Jane Board of Trustees held a regular meeting on November 21, 2024.

Meeting Agenda

This link will allow you to access the agenda and any reports or other information provided in advance of the meeting.

Meeting Minutes

The meeting minutes are reviewed and approved by the Board prior to posting.

Date: November 21, 2024, at 7:00 p.m.

Trustees: Fred Wells (Treasurer), Peta Shepherd (Secretary), Dave Wolfe, Debbie Epperson, Stacy White

Others: Leland Faux (President), Anne-Marie Davidson (Vice President), Jay Sutton (Facility Manager), Heather Prater (Assistant Treasurer), Ashley DeGraffenreid (Executive Secretary)

Guest: Richard Rolle

Excused: Catherine Faux

Meeting Location: Microsoft Teams

President Leland Faux called the meeting to order at 7:02 p.m.

• Memorial for Laurie Albright – A motion was made to purchase a blue Hydrangea in the spring and a memorial brick for no more than $200.00 in honor of Laurie for her many years of service on the Park Committee. MSC
• The Holiday Party will be held at Dave’s house on December 1. Sign-up sheet was completed during the meeting. INFO

• Secure Mail Drop Box Installation update (Facility Manager) – Jay is working on assembling the mailbox and will install soon. INFO
• Trespassing Issues (Facility Manager) – Jay is working on getting a quote from a vendor which may include wireless internet requirements and other related costs. INFO

• Park Committee Membership – Stacy nominated Richard Rolle to be a Park Committee member, motion was seconded by Debbie. MSC

• Monthly Report – Overview: Traffic in the parks has slowed but is still being utilized. I am still working on the gate entry system. It looks like we will have to purchase a new system. I am working on a couple of options to choose from, and I will let you know when I have something together.
• Upper Park: Moles are still around but I am treating areas to minimize the holes/damage. The parking lot is a mess. I will be getting a different type of gravel that doesn’t displace as bad to hopefully minimize the gravel issues. We have a burnt-out bulb in the shelter, but I will work on replacing it. We have ordered some dog bags for poop pick-up, but they are on back order. They should be here next week.
• Pool: I am still doing some maintenance on plumbing and the overall facility before it gets too cold.
• Lower Park: There are a few moles hills here too and I will stay on top of it to ensure we limit the occurrences the best we can. There have been a few issues with the gate since it was hit this summer, but I have been able to fix it. The entry and exit for the park are developing a drop off at the end of the asphalt. The rocks don’t stay in place. I would like to pour some concrete to cover the gap to alleviate the issue.
• Lake: The lake is filling up but now I will be on overflow watch and keeping the drain clear of debris. The lake island cutting has been completed.
• Conclusion: I would like to buy some gravel for the parking lot that would cost $90 for about 2 yards. I would like to get some concrete for the lower park entry/exit that would cost $100. The mailbox will be put together next week. I will probably need to buy some things to install for approximately $50.
• One of the new No Fishing signs has run over by a boat, Jay will get it back up.

• Board Meeting Minutes from October 17, 2024, were approved. MSC
• Special Board Meeting Minutes from October 29, 2024, were approved. MSC

• Financial Reports for October 2024 were approved. MSC
• Reminder: BOI must be submitted to the Department of Treasury by December 31, 2024.
• All Board members need to submit required documentation to the Treasurer as soon as possible. INFO
• Liens will be placed on homes who are in collections for past dues. INFO

• Monthly Report – Researching if a neighbor can join the Pool Committee when they are not a homeowner. INFO

• Executive Secretary Recruitment Update – no resumes were received after the first email was sent out. Another email will be sent out with a deadline to apply and a promotion on the Facebook page will take place to try to get some applicants. Ashley must be finished by end of December 2024. INFO
• Lake Jane Map for Welcome Packet – Draft was shared, and some feedback was given. Add in legend the definition of what the lot number is made up of. Review next draft at the next meeting. INFO
• Rules Update – Draft was shared, and some feedback was given. Review next draft at the next meeting. INFO
• Architectural Committee Update – Jeff Brain has stepped down from his position. Jay Sutton would be a good candidate. Dave nominated Jay to be on the Architectural Committee, motion seconded by Peta. MSC

• Monthly Report – Working on updating pool documents and will bring back to the Board for review and approval. Will start planning in January. Looking for a new committee member. INFO

• Monthly Report – Parks are looking good. The lawn care company was here today and collected debris from the storm. The islands were cut back in October. INFO

• Monthly Report – Finished up the last observation and measurement of the lake. Everything looks normal in comparison to years past. INFO

Meeting was adjourned at 8:10 p.m.

Respectfully submitted by: Ashley DeGraffenreid

Approved January 16, 2025